Mercy High School Baltimore is an independent, Catholic, college preparatory school for girls in grades 9-12. Founded in 1960, Mercy is proud to carry forward the extraordinary legacy of Mercy education, which began in Baltimore in 1867. Sponsored by the Sisters of Mercy, we deliver a rigorous education marked by academic excellence and personal attention. At Mercy High School Baltimore, students learn to communicate ideas and express themselves confidently, both individually and collaboratively with others. Mercy creates an environment where young women form habits of lifelong inquiry, critical thinking, and courageous action in a global society. In the tradition of Catherine McAuley, the founder of the Sisters of Mercy, our work reflects a commitment to hospitality, service, justice, and compassion. More than 8,000 Mercy gr aduates bring their Mercy values into the world, in Baltimore, and beyond.
Summary: The Database and Gift Processing Coordinator is an integral part of the fundraising team and is responsible for managing the donor data system and participates in activities such as gift documentation, generating thank you letters, income reconciliation, donor communications, special events staffing, and working with volunteers. A friendly, hardworking, detail-oriented professional who has good database skills and enjoys being part of a congenial team is an ideal candidate for this job.
Essential Duties:
- Perform daily administrative operations: answer phones, handle outgoing and incoming mail, supplies, schedules and files; assist with scheduling and meeting setup and logistics
- Administer, maintain, and utilize Mercy’s donor database, Raiser’s Edge NXT.
- Responsible for gift processing functions and procedures, including timely entry of donations, review gift documentation, and produce accurate thank you letters and tax receipts.
- Interface with the business office regarding gift reporting. Reconcile donations with the business office monthly.
- Ensure compliance with fundraising policies, goals, and procedures.
- Maintain up-to-date foundation, corporation, and individual donor files.
- Assist with annual fundraising events and fundraising appeals (preparing mailings).
- Maintain confidentiality of information at all times.
- Provide event support for Advancement activities, both on and off-campus.
- Other duties as assigned.
Qualifications:
- Associate’s or Bachelor’s degree.
- A minimum of three to five years of work experience in a professional environment that is fast paced and requires attention to detail. Relevant experience and/or training, or an equivalent combination of education and experience in fundraising, database administration, gift processing, business office, and development services functions is a plus.
- Excellent skills using Blackbaud Raiser’s Edge NXT or similar databases.
- Prior experience with fundraising or special events preferred.
- Good writing skills, attention to punctuation, and grammar.
- Excellent attention to data details, organization, analysis, reporting, and meeting deadlines.
- Personable and professional demeanor
- Desire to take initiative and ability to problem solve.
- Highly organized, self-starter with strong time-management skills.
- Ability to review procedures, identify problem areas, and suggest changes to procedures.
- Advanced computer skills with proficiency in Microsoft Office Suite (Word and Excel).
- Desire to be a member of the Mercy community and reflect Mercy values in daily interactions with all constituents
- Candidate must pass a background check including fingerprinting.
- Must have a driver’s license and personal transportation for errands.
Work Environment:
- All staff may be asked to perform their work duties at home (in the event of remote learning) and/or on campus. In both settings, this role is required to maintain a professional, shared work environment.
- While performing the duties of this job, all staff are regularly required to talk and hear. This position, while primarily desk, and office-based, is at times active. It requires both sitting and standing for prolonged periods, and at times walking, including stairs, and the occasional moving/rearranging of items.
- Must be able to lift 15 pounds.
Annual salary is $45,000 to $60,000 based upon degrees and experience. Candidates with additional experience, qualifications, or ability to take on additional duties may be offered a salary outside of the range shown. A comprehensive benefits package includes tuition remission at Mercy High School for dependent daughters and at Loyola University Maryland for employees and their dependents, all contingent upon years of full-time service.
Reports to: Director of Advancement
Supervises: None
FLSA Classification: Exempt
Employment Category: 12-month Full Time or Part-Time (depending on candidate)
Duration: 12-month contract annually renewable
Please send a cover letter, resume, and contact information for three professional references to Mary Beth Lennon, President at
mlennon@mercyhighschool.com.This description is intended to provide guidelines for job expectations and the employee’s ability to perform the work associated with the position. It is not intended to be construed as an exhaustive list of all job duties and additional functions/requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and Mercy High School reserves the right to change this position as deemed appropriate.